The security of your documents should be a high priority for your business and getting hold of the appropriate Digital Rights Management (DRM) software is a major step towards achieving that. The idea behind going for a DRM solution is to ensure that your data is accessed only by authorized users and, if your documents fall in the hands of unauthorized users, they should not be able to access or modify the same.
However, a major challenge for you is identifying the right DRM software. You would not want to end up with a DRM solution that is highly complex and difficult to implement or operate. So, what should be considered, while selecting a DRM software to protect your documents?
One of the most important selection parameters for your DRM software is its ease of use. If it is user-friendly, businesses would not hesitate to adopt the same for their document security requirements. You do not want to end up with a DRM solution that takes you several weeks to install, understand, and use. At the same time, if a DRM software requires security professionals to handle its installation and regular operations, then perhaps you need to look for easier security solutions.
So, what other features do you need to look out for in a DRM tool to ensure it is extremely easy to use? Let us find out below.
Quick Hosting for Internal Storage
Your DRM software provider can provide you with a fully hosted server option (where you store your files on their servers), a self-hosting option (where your files are stored internally) or a combination of the two options. In any case, the files have to be stored internally on the local computer and the DRM provider does not have to access the original documents. This type of hosting services for the PDF protection software package should ensure quick and easy installation.
Robust Services with Minimum Restrictions
A robust DRM tool will not place any restriction on the number of viewers per PDF document. Similarly, it will not put any limitations on the number of documents that can be protected with the software. With such minimal restrictions, the DRM software can serve as your ideal robust document security tool.
Flexible Watermark Usage
Another key parameter for determining the ease of use of your DRM solution is its ability to use watermarks (both text and images) that can be customized with your company logo, name, and similar information. Additionally, the watermark should be capable of dynamic generation of information, such as a username, email address, and date and time stamp, for viewing and printing.
So, you can look out for such simple features, while selecting a user-friendly DRM tool to ensure document security and copy protection in your company. The idea is to use a highly robust, customizable, and quickly installable DRM software package that can make document security a cakewalk for you.
We hope that the above information proves valuable to your business. Feel free to share your input, feedback or queries in the comments section below.